Zinnia Weddings Process

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We understand that your wedding is as unique as you are. You have hand-picked your favourite vendors to help you create a beautiful celebration of your love and commitment. We reflect that back by giving special consideration to every couple, from the quoting stage to the final delivery and installation. Our process takes time, but it allows you the comfort of knowing you'll stay within budget and get more than you could ever have hoped for. Keep reading to understand our process.


I am actually speechless at how amazing you made my wedding. Everything you did was more than I ever imagined. You truly are so talented. We are so happy, you made our wedding so magical, thank you so much!
— Amy & Dean



48 hours response time

We ask that you fill in our wedding enquiries form with a few key details. Firstly, to ensure we are available on your chosen date, please make sure you supply us with a confirmed wedding date. If you know your venue or location for the wedding and reception please include these.

We ask you then to "tell us what you're thinking". The more details you can provide the better prepared we can be for our first meeting. Tell us about the colour scheme, how big it'll be, what your bridal party will wear, and how much you're budgeting for the flowers. Send us the form and we'll be in touch!

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1 - 2 hours



We will work with you to allocate your budget towards the items that are most important to you. Before you meet with us, have a think about your priorities for your special day. We will discuss and budget in any additional styling needs you require on the day.


To be able to provide a proper quote, we'll need to know by the time you meet with us how many are in your bridal party. Don't forget to consider whether you'd like mothers and grandmothers to have flowers too!


We'll want to chat to you about the transport and delivery of your flowers - we're more than happy to travel for weddings, but the logistics of an event may affect the price. 



Bring us photos of what you're imagining for your wedding florals. Because flowers change week by week, we'll be able to determine what's available and source flowers to suit.


It's all in the details. Write a list before you meet with us so that we can work together on designing the perfect flowers for your wedding. Rose petals for the flower girl? Flowers in your hair? Let's cover all the possibilities and make sure we bring your wedding to life with the most gorgeous florals.

Firstly, you are a genius! The flowers you did for our wedding were absolutely spectacular and are still being commented on by our guests. You managed to make the venue look like a fairy tale, it was just so lovely!
— Jess + Nathan



2 - 3 weeks

Before we provide you with a quote, we will pull together all the information from your enquiry form and our first meeting. We'll deliver a beautiful concepts document which will detail the number of arrangements delivered, but more importantly the look and feel of the floral designs.

This will be our 'mood board', where we show you similar pieces. Keep in mind, even though we may place orders well in advance depending on lots of factors we may not get the exact flowers as you'll see in the concepts document. They will be stunning and of the highest quality, nonetheless.

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After delivering your quote, we will hold your wedding date for 2 weeks. Payment of the deposit holds your date and confirms the booking.


in season

Knowing as much as we can in advance, we will quote on the flowers we intend to be able to source at the time of your wedding.


The quote we deliver will highlight all of the detail we've discussed about your beautiful arrangements. We include lots of detail so you can see exactly where the money has been allocated.


We'll include any travel costs as anticipated by our conversations.



We source only the highest quality products, whether it's the flowers or the silk ribbon that ties them together. 


Our service doesn't stop once we send you a quote. We follow through with contact up until the day, and we deliver and install as agreed. Our team works really hard on your special day to make sure your wedding goes off without a glitch. 

Thank you for all your hard work and beautiful delivery on the day. My bouquet was exactly what I envisaged. I wanted to thank your efforts on the day and particularly leading up to it. I loved everything about your work.
— Sara + Nick



4 - 6 weeks before your wedding. Final payment is due 4 weeks before your wedding.

We ask to meet with you one last time before your wedding so that we can confirm all the details. We'll confirm the details of the logistics, explain the flower care for the day, and double check nothing has changed.

It's such an exciting time, and we're thrilled to be able to be part of your special day. We want to make it as stress-free as possible, so this final meeting is really important.

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If you have a wedding planner or organised friend, make sure they have our contact details on the day. We will turn up at the agreed time to install the floral arrangements. Make sure we've got access, parking and someone on site who knows where things should be placed!


If you've asked for any styling support from our team, we will be prepared on the day. We have a great supply of candles, vases, wooden servers and signs, so don't hesitate to ask for this service. 



We ask that you allow us enough time to install your flowers, particularly if we are hanging or installing an arbor. 


We'll prep you in advance as to how to care for your flowers, and as much as possible we'll provide a water source to keep the flowers looking healthy throughout the day. Flowers are perishable items and whilst we do our best to ensure they remain perfect throughout the day and night, sometimes weather will effect the life of your blooms.

We just wanted to say a huge thank you for the absolutely gorgeous job you did with the flowers for our wedding day. Everything was absolutely perfect and we’ve had nothing but compliments from our family and friends about how gorgeous everything was. You are truly fabulous- Thank you!
— Renae & David